About the Division
Finance and Accounts (F&A) division is one of the important division’s of Bangladesh Open University. Finance and Accounts division plays of a vital role to solve the financial matter or claim as early as possible. All types of bill like TA/DA, teachers honorarium, suppliers and tender bills, petty cash, monthly salary, pension, overtime bill, recreation allowance, selection grade, time scale, up-gradation, GPF, house loan, benevolent fund, pay fixation & payment of salary, bill, arrear bill and others are checked and verified from this division according to the respective Gov’t and BOU act rules and regulation. This division also deducts source VAT & TAX from bill as per Gov’t rule if it is applicable. Finance and Accounts Division collects program income from Regional Resource Centre and Local Co-ordinating Office, collects tender security, bank performance security, others security and miscellaneous income from various sources and keeps all records properly. Besides these tender security or money is discharged or returned to the respective person or tender from accounts division at the end of the validity or contract period. All financial record like cash book, ledger book, advance register cheque issue register, bank statement income and expenditure statement are kept and maintained in this Division. Furthermore, this division also takes necessary co-operation and provides support to prepare yearly budget within the stipulated time under the guidance of the authority. F&A also prepares salary certificate for every teacher, officer and staff who is tax payer and tax statement for tax office. This division also released fund from the UGC and take necessary action for the investment of surplus fund, renewal of investment and encashment of investment. Monthly, quarterly, half-yearly and yearly income and expenditure statement are prepared from this division and send it to the UGC and ministry with their requirements. This division also put-up different letter for administrative approval and send it to various section, division and organization for necessary action. Finally, finance and accounts division also provides necessary papers and documents to external and internal audit team in order to settle any audit objections.
Mission
Bangladesh Open University provides education to the students all over Bangladesh through open and distance mode. Students can get education from anywhere at any age through distance method. For this a student depends on electronic medium and IT facilities. After the approval of the authority Finance and Accounts Division wants to start a software based pay-roll and accounts systems so that all Financial claim or matters solve as quickly as possible and students can get much more facilities from Bangladesh Open University and also complete their program on schedule time.
Responsibilites
Accounts Section:
| 1. | To check and verify all types of bill/voucher according to the respective Govt. and BOU act, rules and regulation, and send these with relevant documents for approval. |
| 2. | To collect various types of miscellaneous income and keep the records properly. |
| 3. | To keep and maintain cashbook, budget book, advance register, cheque issue register, bank statement, income & expenditure statements and other record or statement properly. |
| 4. | To provide support to prepare yearly budget. |
| 5. | To deduct source VAT & TAX from bill as per government rules if it is applicable. |
| 6. | To check & verify all payment, receipt and journal voucher for the approval of the authority. |
| 7. | To prepare monthly quarterly, half-yearly and yearly income & expenditure statements and send it to relevant bodies of the universities, UGC and Ministry with their requirements. |
| 8. | To check TA/DA bill and teacher’s honorarium bill according to the respective Gov’t and BOU act, rules & regulations and the rate approved by the Board of Governors (BOG) and send it with relevant documents for the approval of the authority. |
| 9. | To arrange trusty board meeting of B.F and prepare working paper for taking decision. |
| 10. | To collect tender security, bank performance security, others security and miscellaneous income from various sources and keep this record properly. Besides tender security or money will be discharged or return to the respective person or tenderer at the end of the validity or contract period. |
| 11. | To access all relevant financial statements and other financial works. |
| 12. | To puts up different letter for administrative approval and send it to various sections, divisions and organizations for necessary action. |
| 13. | To prepare salary certificate for every teachers, officers and staffs. |
| 14. | To supply necessary papers and documents to the external and internal audit team in order to settle audit objections. |
| 15. | To deposit cheque to the Bangladesh Bank regarding Income Tax and VAT deducted at source. |
| 16. | To prepare monthly salary, monthly pension, over time, monthly benevolent fund and daily wages bill payment. |
| 17. | To examine bill of overtime & ensure the payment of recreation allowance. |
| 18. | To process pension files and assess financial benefits after PRL. |
| 19. | To calculate Financial benefits against 12 months leave PRL. |
| 20. | To assess GPF loan and present to the authority for approval. |
| 21. | To perform responsibility for BF by following steps like GPF. |
| 22. | To evaluate & calculate all salary related expenditure. |
| 23. | To issue all kind of yearly salary certificate & monthly pay slip for assessment of tax. |
| 24. | To fix pay according to office order of time scale, selection grade & govt. pay scale. |
| 25. | To maintain & process salary & fund register. |
| 26. | To ensure payment of arrear salary bill. |
| 27. | To give opinion for approval of time scale, selection grade, EB cross, final payment of pension, lamp grant according to Govt. rule & BOU Rule. |
| 28. | To deposit D.D at bank which are sent from RRC by deducting fund. |
| 29. | To prepare receipts & payment accounts of pension fund for submission to the UGC. |
| 30. | To issue yearly GPF statement to every employee after calculating interest. |
| 31. | To maintain budget control register in respect of salary & pension. |
| 32. | To maintain house loan register. |
| 33. | To maintain copy of personal file regarding salary & allowances. |
| 34. | To arrange trusty board meeting of B.F. & G.I following instruction of the respective authority. |
| 35. | To estimate salary budget report for each and every employee according to demand of UGC & submit to the UGC for allocation. |
| 36. | To assist preparation of university budget. |
| 37. | To prepare Office/Division/School wise monthly, quarterly, half yearly, yearly salary expenditure for budget preparation. |
| 38. | Any other duties assigned by the authority. |
Finance Section:
| 1. | To prepare budget of the university under the guidance of the authority. |
| 2. | To submits monthly, quarterly and annual expenditure statements to the UGC and ministry for their requirements. |
| 3. | To released fund from the UGC. |
| 4. | To take necessary action for the investment of surplus fund, renewal of investment and encashment of investments. |
| 5. | To supervise the works of budgetary control and payment of subscription and grants. |
| 6. | To keep liaison with the UGC, ministry, bank and other organization regarding financial matters. |
| 7. | To takes step to settle audit objection. |
| 8. | To puts-up various types of letter for administrative approval and send it to the various section, division and organization for necessary action. |
| 9. | To conduct various types of meeting like finance committee, investment committee, staff welfare committee and prepare minutes for the approval of the authority. |
| 10. | Any other duties assigned by the authority. |
Monitoring Section:
| 1. | To supervise and maintain the program income accounts for regional resource centre and Co-ordinating office. |
| 2. | To check and verify monitoring card-1 and 2 which is send by the Regional Resource Centre. |
| 3. | To collect monthly Bank Statement from our central income receiving Bank (Sonali and Janata). |
| 4. | To prepare monthly, quarterly and yearly program income and expenditure statements. |
| 5. | To prepare the statement of different type of program income. |
| 6. | To estimate program income properly and timely deposited to the related accounts. |
| 7. | To put-up different types of letter for administrative approval and send it to various section division and organization for necessary action. |
| 8. | To keep liasion with various types bank and organization for necessary action. |
| 9. | To provide necessary papers and documents to internal and external audit team to settle audit objections. |
| 10. | To determine cost benefit analysis from various types of program and recommendations to income related to different program. |
| 11. | To keep and maintain program income related cash book, ledger book, income & expenditure statements and others records properly. |
| 12. | Any other duties assigned by the authority. |
Officer's List
| Name | Designation | Phone /E-mail |
| Md. Hemayet Miah | Director | 9291116, 9291101-4/223 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| Md. Mizanur Rahman Bhuiyan | Administrative Officer | This email address is being protected from spambots. You need JavaScript enabled to view it. |
| Accounts Section |
||
| Md. Malequzzaman | Joint Director | 9291101-4/226 |
| Md.Sazzad Hossain choudhuary | Deputy Director | 9291101-4/431 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| MS Nargis Akhter | Deputy Director | 9291101-4/231 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| Md. Monsur Alam | Deputy Director | 9291101-4/229 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| SM Atiqur Rahaman | Assistant Director | 9291101-4/399 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| MS Julekha Khatun | Assistant Director | 9291101-4/434 |
| Swarup Sarker | Accounts Officer | 9291101-4/228 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| Md.Anarul Islam | Accounts Officer | This email address is being protected from spambots. You need JavaScript enabled to view it. |
| S.M Emran Hossain | Accounts Officer | 9291101-4/228 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| MS Azimun Nesa | Accounts Officer | 9291101-4/434 |
| Nazmul Haque | Accounts Officer | 9291101-4/224 |
| MS Aleya Ferdousi | Co-Ordinating Officer | 9291101-4/228 |
| MS Sarmin Akter | Accounts Officer | 9291101-4/434 |
| Md. Tariqul Islam | Administrative Officer | |
| Mohammad wahiduzzaman Hawlader | Administrative Officer | 9291101-4/224 This email address is being protected from spambots. You need JavaScript enabled to view it. |
| Md. Ali Akbor | Section Officer | |
| Humayun Kabir | Section Officer | |
| Finance Section |
||
| Md.Fazlul Karim | Deputy Director | 9291101-4/230 |
| MS Eiamin Rahman | Deputy Director Ex. ordinary leave |
This email address is being protected from spambots. You need JavaScript enabled to view it. |
| Md. Mamunur Rashid Sarker | Assistant Director | 9291101-4/581 |
| MS Nazneen Nahar | Administrative Officer | 9291101-4/ |
| Monitoring Cell |
||
| Md. Nurul Islam | Joint Director | 9291101-4/220 |
| Md. Altaf Hossain | Administrative Officer | 9291101-4/432 |
| MS Hasina Akter Parvin | Administrative Officer | 9291101-4/432 |
Contact
MD. HEMAYET MIAH
Director (Finance and Accounts)
Finance and Accounts Division
Bangladesh Open University
Board Bazar, Gazipur-1705
Phone: 02-9291116; Fax: 02-9291116;
PABX: 02-9291101-4; Ext: 223.
E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.